Terms and Conditions
MicroChip Central, DogTrac and Check a Chip are trading names of MicroChip Central Limited
Company Registration Number: 08006354
For the purposes of the General Data Protection Regulations (GDPR) 2016, the data controller is MicroChip Central Ltd of Tan House, South End, Bassingbourne, Royston, SG8 5NJ. Registration ref: ZA050777
These Terms and Conditions govern your use of the website accessed through MicroChip Central.com and any orders you place through the Website. "Us/We" refers to MicroChip Central Limited. "You/User" refers to the User of the site, "Site" refers to https://www.microchipcentral.com
Please read the Terms and Conditions carefully. By using the Website, you are deemed to accept the Terms and Conditions. Please note that to purchase certain goods from the Website or to use or access certain areas of the Website, you may be required to register as a 'user' of the Website and consent to the processing of your data.
1. Ownership and Intellectual Property
1.1 The Website is owned and operated by MicroChip Central Limited, a company registered in England and Wales under company number 08006354.
1.2 The copyright and all other intellectual property rights in and to the Website and any and/or all of the material on the Website are either owned by us or are included with the permission of the owner of the rights. As a visitor to the Website, you may download a single copy of each piece of material contained on the Website for your own private viewing purposes provided you keep intact all and/or any proprietary notices.
1.3 Subject to condition 1.2 above, copying of the Website and/or any of the material contained on the Website or distribution for any commercial or business use is not permitted without our prior written consent.
1.4 No license is granted to you in these Terms and Conditions to use any trade mark whether registered or unregistered belonging to MicroChip Central Limited and/or its group of companies.
2. Your Account
2.1 If you use the Website, you are responsible for (1) maintaining the confidentiality of your account and your password and (2) restricting access to your computer to prevent unauthorised access to your account. You must take all necessary steps to ensure that your password is kept confidential and secure and must inform us immediately if you have any reason to believe that your password has become known to anyone else, or if your password is being, or is likely to be used in an unauthorised manner.
2.2 You must ensure that the details provided by you on registration or at any time after are correct and complete. In the case of Microchip number registration this is a legal requirement. It is also a legal requirement for all puppies to be microchipped and registered by the age of eight weeks old. The law states that all new puppy registrations MUST be to the person that bred the litter (the breeder). This includes all hobby and accidental litters. We reserve the right to report breeders that fail to comply with the legislation to the authorities. The penalty for failing to comply is a fine of up to £500 per puppy. To apply for an account, register microchips for third parties or add your own animal to the MicroChip Central database you must have a valid mobile telephone number and an email address registered in your own name. If the user does not have an email address, you will need to sign and return at your own expense the 'Microchip No Email Registration Form' to the address on the form. There is an administration fee payable for this option stated in section 15.
2.3 By creating an account with us you are consenting to us storing your data on our database.
2.4 You must inform us immediately of any changes to the information that you provided when registering by updating your personal details, go the 'My Account' page. Then simply enter your email address and password and you will then be able to change the details that you originally gave. This may incur a small upgrade fee.
2.5 On the Website, we sell products for purchase only by people aged 18 or over. People aged under 18 may use the Website with supervision of a parent or guardian. The parent or guardian is required to accept these Terms and Conditions and place any orders for the person aged below 18. By using the Website, you confirm you are aged 18 or over.
2.6 Definitions; an 'Active Account' is referred to when an account has been created, verified, and a password has been set. An 'Inactive Account' is referred to when an account has not been verified or a password has not been set.
2.7 Premium Keeper Account – As a premium keeper you will have access to premium features. We reserve the right to update (add or remove) premium features and any such changes will be communicated on the Website.
2.8 'Lifetime Premium Protection' - Gives you access to premium protection for the lifetime of the pets and/or tags registered in your account.
3. Website information & availability
3.1 We take every care to ensure that the information on the Website is accurate and complete. You are advised to verify the accuracy of any information before relying on it. Further, due to the inherent nature of the Internet, errors, interruptions and delays may occur in the service at any time. Accordingly, subject to condition 13 below, the Website is provided "As Is" with warranties excluded to the fullest extent permissible by law. Subject to condition 13 below, we do not accept any liability arising from any inaccuracy or omission in any and/or all of the information provided on the Website or interruption in availability.
3.2 If a fault occurs in the service of the Website, please report it to Customer Services either by ringing 01223 790100 or by email to firstname.lastname@example.org and we will correct the fault as soon as we reasonably can.
3.3 Your access to the Website may be occasionally restricted to allow for repairs, maintenance or the introduction of new facilities or services. We will attempt to restore the service as soon as we reasonably can.
3.4 Your attention is drawn to the following information in particular:
3.4.1 Suitable Breeds. We understand that when shopping online, it can be difficult to visualise the actual size of an item, even where approximate product dimensions have been provided. Therefore, upon receipt of your order, please ensure that you are confident that the product(s) you have purchased will in fact be suitable for your pet's unique individual requirements.
4. Other promotions, vouchers & competitions
4.1 From time to time, we (or selected third parties) may include competitions, promotions, vouchers or other offers on the Website. Each such offer and or voucher shall be subject to its own express terms, however, each offer or promotion will always be subject to availability. Your statutory rights are not affected.
4.2 Microchip credits for compliant transfers. We currently offer users a credit of £3.80 for each compliant transfer within Microchip Central. Credits must be used within 6 months of the date they were issued after which they will expire. Credits cannot be redeemed for cash.
4.3 The refer-a-friend promotion is a £30 Amazon voucher to be sent to a referrer (existing customer) when the referee (the friend) places a microchip order using the referrers unique code.
Referee - A referee (friend) will get 50% off the first microchip order. The discount is only applied to microchips and implant guns. A maximum of 100 microchips can be ordered using this discount. This promotion is only available to new customers and can only be used once per customer. This offer is not valid in conjunction with any other offers. Microchips must be registered on the Microchip Central database.
Referrer - A referrer (existing customer) will receive their £30 Amazon voucher only after the referee has placed an order for microchips. Vouchers will be emailed to the referrer via Amazon to the primary email address registered on their Microchip Central account. Vouchers will be emailed on the last Friday of every month unless stated otherwise. Vouchers can not be exchanged for cash. Vouchers can be exchanged for Microchip Central credit (to be spent on microchips). Please notify Microchip Central at least 3 working days prior to the last Friday of the month if you would like your £30 Amazon voucher exchanged for Microchip Central credit. Vouchers are valid in line with Amazons terms and conditions.
This offer is available for the UK mainland customers only.
5.1 You may not use the Website for:
5.1.1 Transmitting any unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable material;
5.1.2 Transmitting material that encourages conduct that constitutes a criminal offence, results in civil liability or otherwise breaches any relevant laws, regulations or codes of practice;
5.1.3 Gaining unauthorised access to other computer systems;
5.1.4 Interfering with any other person's use or enjoyment of the Website;
5.1.5 Breaching any laws concerning the use of public telecommunications networks;
5.1.6 Interfering or disrupting networks or websites connected to the Website; or
5.1.7 Making, transmitting or storing electronic copies of materials protected by copyright without the permission of the owner.
5.2 We reserve the right to refuse to post material on the Website or to remove material already posted on the Website.
5.3 You fully indemnify us against any and/or all losses, liabilities, costs and/or expenses reasonably suffered or incurred by us, any and/or all damages awarded against us under any judgment by a court of competent jurisdiction and any and/or all settlements and sums paid by us as a result of any settlement reasonably agreed by us arising out of or in connection with:
5.3.1 Any claim by any third party that the use of the Website by you is defamatory, offensive or abusive, or of an obscene or pornographic nature, or is illegal or constitutes a breach of any applicable law, regulation or code of practice;
5.3.2 Any claim by any third party that the use of the Website by you infringes that third party's copyright or other intellectual property rights of whatever nature; and/or
5.3.3 Any fines or penalties imposed by any regulatory, advertising or trading body or authority in connection with the use of the Website by you.
6. Right to suspend or cancel your registration
6.1 We may suspend or cancel your registration to the Website immediately or restrict or prevent your access to the Website at our reasonable discretion if you breach any of your obligations under these Terms and Conditions.
6.2 You can cancel this agreement at any time after giving us prior notice in writing. If you do so, you must stop using the Website.
6.3 The suspension or cancellation of your registration to the Website and/or your right to access and/or use the Website shall not affect either party's rights or liabilities.
6.4 Conditions 1, 5 and 10 of these Terms and Conditions shall survive cancellation.
6.5 We have a strict no abuse policy, so at our discretion, if we receive abusive calls or emails, we reserve the right to remove you from our database. You will be given 48 hours notice to make alternative arrangements.
7. Ordering goods
In addition to purchasing products online, a payment may be required to:
- Upgrade to a Premium account and access associated benefits
- Accept keepership of an animal that is not passed directly to a Welfare Centre
- Register a microchip that has not been supplied by us.
- Register microchips supplied by us on an alternative database.
These are one-off payments of the amount shown which gives access to the services / benefits detailed for the limited set time stated.
We accept online payments by Debit, Credit Card. Payments may be processed over the phone with a Debit or Credit Card.
Payments made will appear on your statement as 'MicroChip Central'.
When a service is paid for with a Debit or Credit Card, access to the service offered and benefits stated is immediate.
Website and telephone orders
We do not give refunds for services provided. In the event that a service is not provided as stated refunds will be credited to the original card used for the purchase and may take up to 14 days to be credited to your account.
All microchips supplied by us are pre-registered to the account of the implanter we supply them to. The microchips can only be registered by the implanter that they are originally supplied to and cannot be shared with other implanters or sold on. All microchips supplied must be implanted by a legally compliant implanter. Should a microchip we supplied to an implanter be implanted in an animal but not registered on the Microchip Central database we will share the implanter's contact details with a finder of the animal for reunifications purposes. This will only happen if the implanter has not registered the microchip.
All microchips supplied by us with free puppy packs must be registered on the Microchip Central Database. A surcharge of £5 per microchip will be charged for any unregistered microchips after six months from the date of supply. The £5 surcharge will become due immediately if microchips supplied by us are unregistered on the Microchip Central Database and ‘swapped’ with an alternative microchip supplier.
All microchips supplied by us at a discounted price or as part of a promotion must be registered on the Microchip Central Database. A surcharge of £5 per microchip will be charged for any chips remaining unregistered after 6 months. If the discounted microchips were also supplied with puppy packs the surcharge will be a total of £7 per microchip. The surcharge will become due immediately if microchips supplied by us are unregistered on the Microchip Central Database and ‘swapped’ with an alternative microchip supplier.
If you purchase microchips from MicroChip Central you will receive a lifetime warranty of your pets' microchips. If any of them fail, we will replace them free of charge.
7.1 All orders placed through the Website will be subject to our acceptance of the order.
7.2 Your order constitutes an offer to us to buy or receive goods. All orders are subject to acceptance by us, and we will confirm such acceptance to you by sending you an email that confirms the goods have been dispatched to you (the "Dispatch Confirmation"). The contract between us ("Contract") will only be formed when we send you the Dispatch Confirmation" ("Contract"). Title to the goods will pass to you on delivery to you provided payment has been made in full. The Contract will relate only to those products whose dispatch we have confirmed in the Dispatch Confirmation.
7.3 If you have used a promotional code to obtain a discount off the price of your order, acceptance of this order is subject to our verifying that the code has been issued to you personally and that you have complied with all the terms of the offer and qualify for the promotional code. Refunds for goods purchased under a promotional offer will be based on the terms of the promotional price. Your statutory rights are not affected.
8. Pricing, processing your orders and payment
8.1 The price of any goods will be as quoted on the Website from time to time, except in cases of obvious error. Subject to condition 8.4 below, in the event of obvious inaccuracies in the prices quoted on the Website, we reserve the right not to fulfil and/or to cancel any orders placed by you in reliance on the inaccurate prices.
8.2 Prices are liable to change at any time, but changes will not affect orders in respect of which we have already sent you a Dispatch Confirmation.
8.3 Payment for all goods, either by credit or debit card, will be taken from your card at the time we receive your order, once we have checked your card details and stock availability. Any payment made to us will be refunded if we do not accept your order.
8.4 Whilst it is our intention to keep the Website up to date and error free, product description or pricing errors may occur. If we discover such an error after you have submitted an order to us, we will contact you prior to accepting your order with the correct details. You may then either cancel your order or confirm it based on the correct information. If we are unable to contact you, we will treat your order as cancelled.
8.5 Delivery charges are clearly highlighted throughout the Website.
9. Availability and delivery
Your order will be fulfilled by the delivery date set out in the Dispatch Confirmation or, if no delivery date is specified, then within 30 days of the date of the Dispatch Confirmation, unless there are exceptional circumstances such as a Force Majeure Event (see condition 16 below).
10. Consumer Rights
10.1 If you are contracting as a consumer, you may cancel any Contract between us at any time within 14 days, beginning on the day after you received the goods. In this case, you will receive a full refund of the price paid for the goods in accordance with our refunds policy set out in condition 11 below. This is in addition to your statutory rights. If you are unhappy with the goods you have received or don't believe that they reflect those you contracted with us for then please contact us immediately as we have a duty to ensure you receive the goods you contracted with us for.
10.2 To cancel any Contract between us, you must immediately inform us by emailing our Customer Services team (email@example.com) and return the goods to us in accordance with condition 11 below.
11. Refunds Policy
11.1 When you return a product to us pursuant to condition 10 above (in addition to your statutory rights):
11.1.1 and where the goods are not defective, we will process the refund due to you as soon as possible and, in any case, within 14 days of the day that we receive the goods in question back from you. In this case, we will refund the price of the goods in full together with the original delivery charge (provided you return the full order to us), but not the costs you incur in returning the item to us; or
11.1.2 because you claim that the goods are defective, we will examine the returned goods and will notify you of your refund by either post, telephone or email within a reasonable period of time. We will usually process the refund due to you as soon as possible and, in any case, within 14 days of the day we confirmed to you that you were entitled to a refund for the defective goods. Goods returned by you because of a defect will be refunded in full, including a refund of the delivery charges for sending the item to you and the cost incurred by you in returning the item to us.
11.2 Please ensure that you return goods to us within 14 days of your cancellation of the Contract. This does not affect your statutory rights where the goods are faulty or not as described.
11.3 In the case of returns pursuant to condition 11.1.1 above, i.e., returns of non-defective goods, we may also reduce the amount of money refunded to you where you have used the goods beyond the handling that is necessary for you to make sure the goods are as you expected, for example the handling you would do in a shop. This is in accordance with your statutory rights.
11.4 Unless we have agreed otherwise, we will usually refund any money received from you using the same method originally used by you to pay for your purchase.
12. Risk and Title
12.1 The goods will be at your risk from the time of delivery.
12.2 Ownership of the products will only pass to you when we receive full payment of all sums due in respect of the goods, including delivery charges. Payment for microchips supplied at no cost are deemed paid for when registered on the MicroChip Central database 'microchipcentral.com'
13. Our Liability
13.1 We warrant to you that any goods purchased from us though the Website are of satisfactory quality and reasonably fit for the purposes for which products of such kind are commonly supplied.
13.2 We shall not be responsible to you or any third party whether in contract, tort (including negligence) or otherwise for incidental, special, indirect or consequential loss or damage, any loss of profit (direct or indirect), loss of sales, loss of goodwill or reputation, loss of business, third party claims, pure economic loss arising out of or in connection of the performance or non-performance of our obligations under these Terms and Conditions, including such damage as may be reasonably foreseeable at the date you order the goods.
13.3 If you are contracting as a business, our liability for any claim for loss or damage shall be limited to the purchase price of the goods you purchased.
13.4 If you are contracting as a consumer, our liability for any claim for loss or damage shall be limited to three times the purchase price of the goods you purchased.
13.5 Nothing in these Terms and Conditions shall exclude or restrict our liability:
13.5.1 For death or personal injury caused by our negligence;
13.5.2 Under section 2(3) of the Consumer Protection Act 1987;
13.5.3 For fraud or fraudulent misrepresentation; or
13.5.4 For any matter for which it would be illegal for us to exclude, or attempt to exclude, our liability.
13.5.5. MicroChip Central Limited shall not be liable for any loss, claim, damage, nor any indirect, special, incidental or consequential damages of any kind, whether based in contract, tort, strict liability or otherwise, which arises out of (a) the use of, or inability to use, this site or content found in this site, or (b) the unauthorised access to or alteration of your transmissions or data, even if MicroChip Central Limited have been advised of the possibility of such damages unless resulting from the gross negligence or intentional actions of MicroChip Central Limited.
14. Events outside our control
14.1 We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a Contract that is caused by events outside our reasonable control ("Force Majeure Event").
14.2 A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control.
15.1 If an account is created on behalf of someone else, but not activated within 28 days by the new account holder, a £10 activation fee will be charged in addition to other fees listed.
15.2 Inactive accounts will incur a fee of £10 every time we are asked to update data relating to the account.
15.3 Inactive accounts or accounts that have not consented to us sharing their data will incur a £25 fee for us to handle the reunification of a pet. The account holder will not have consented to us sharing their data, so we have to handle the reunification process.
15.4 Postal registrations will incur an admin fee of £20.
15.5 There is a £15.00 plus VAT transfer of keepership fee payable by the new keeper for all pets registered on our database.
15.6 Upgrade fee may be charged for users to update or rectify their account details.
15.7 The initial registration of a non-compliant pet may incur a fee of £15.00 plus vat.
16.1 The use of the Website and any Contracts formed between us are governed by English law. Any dispute arising from, or related to, such use and any such Contracts shall be subject to the exclusive jurisdiction of the courts of England. We make no promise that materials on the Website are appropriate or available for use in locations outside the United Kingdom and accessing the Website from territories where its contents are illegal or unlawful is prohibited. If you choose to access the Website from locations outside the United Kingdom, you do so on your own initiative and are responsible for compliance with local laws. Overseas orders (i.e. orders from outside the United Kingdom) will not be accepted currently.
16.2 A person who is not a party to these Terms and Conditions or any Contract between us shall have no right to enforce any term of the Terms and Conditions and/or any and/or all Contracts between us under the Contracts (Rights of Third Parties) Act 1999.
16.3 If any provision of these Terms and Conditions or any provisions of any Contract between us are found to be invalid, unlawful or unenforceable by a court to any extent, such provision will to that extent be severed from the remaining provisions, which will continue to be valid to the fullest extent permitted by law.
16.4 We may assign charge or transfer any of our rights or subcontract any of our obligations under these Terms and Conditions or any Contract to any third party at any time.
16.5 You may not assign charge or transfer any of your rights or subcontract any of your obligations under these Terms and Conditions and/or any Contract between us except with our specific prior written permission in writing.
16.6 We reserve the right to revise and amend these Terms and Conditions from time to time and any such changes will be communicated on the Website. You will be subject to the policies and the Terms and Conditions in force at the time that you order goods from us, unless any change to those policies or the Terms and Conditions is required to be made by law or governmental authority (in which case it will apply to orders previously placed by you), or if we notify you of the change to those policies or these Terms and Conditions before we send you the Dispatch Confirmation (in which case we have the right to assume that you have accepted the change to the Terms and Conditions, unless you notify us to the contrary within seven working days of receipt by you of the goods). If you do not wish to accept the new Terms and Conditions, you should not continue to use the Website. If you continue to use the Website after the date on which the changes come into effect, your use of the Website indicates your agreement to be bound by the new Terms and Conditions.
16.7 These Terms and Conditions govern the entire trading relationship between ourselves and you and will remain in force for the duration of our trading relationship.
16.8 We will endeavour to verify the accuracy of any product or pricing information which we place on the Website, but we make no warranties or guarantees (whether express or implied) in relation to the accuracy of such information. You must bear the risk associated with the use of the Internet.